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Ryan Wynn Trucking LLC Privacy Policy 

Effective Date: 01/01/2016

 

Introduction

Ryan Wynn Trucking  ("we", "us", "our") is committed to protecting and respecting the privacy of our employees. This Privacy Policy explains how we collect, use, store, and protect personal information from new hires ("you", "your"). It also explains your rights regarding your personal data. By accepting employment with us, you consent to the collection and use of your personal information as outlined in this policy.

1. Personal Information We Collect

To comply with legal, regulatory, and operational requirements, we collect the following categories of personal information from new hires:

  • Identification Information: Full name, address, phone number, email address, and emergency contact details.

  • Work-Related Information: Job title, work history, professional qualifications, and references.

  • Legal and Compliance Information: Social Security Number (or other identification numbers), proof of eligibility to work, tax withholding forms, banking information for payroll, and any other details required by applicable laws.

  • Health and Safety Information: Medical information, disability status (if applicable), and any other health-related data necessary for workplace accommodations or benefits enrollment.

  • Other Personal Information: Any other data relevant to employment, including data for background checks or pre-employment screenings, as legally required.

2. How We Use Your Personal Information

The personal information we collect from you is used for the following purposes:

  • Employment Administration: To process your employment application, onboard you, and maintain your employment records.

  • Compensation and Benefits: To administer payroll, benefits, tax filings, and other compensation-related matters.

  • Legal Compliance: To comply with applicable laws, such as employment law, tax regulations, workplace safety, and health and safety requirements.

  • Communication: To communicate with you regarding your employment, benefits, work performance, and related matters.

  • Security and Safety: To ensure workplace safety and security, including but not limited to workplace injury records and emergency contact information.

3. How We Protect Your Personal Information

We take your privacy and security seriously. The personal information you provide will be stored securely and protected through physical, electronic, and procedural safeguards. We implement a range of measures to protect against unauthorized access, disclosure, alteration, or destruction of your personal data, including:

  • Secure storage in our employee records database

  • Encryption and secure transmission of sensitive information (e.g., payroll data)

  • Restricted access to personal data, allowing only authorized personnel to view or process it

4. Sharing Your Personal Information

We do not sell or rent your personal information. However, we may share your personal information with the following parties:

  • Internal Personnel: Relevant company personnel, such as HR staff and management, may have access to your personal information as needed for employment purposes.

  • Service Providers: Third-party vendors, such as payroll processors, benefits providers, and insurance companies, may have access to your personal information to provide services on our behalf. These service providers are obligated to maintain the confidentiality of your information and use it solely for the purposes for which it was provided.

  • Legal or Regulatory Authorities: We may disclose your personal information to comply with legal obligations, respond to lawful requests by public authorities, or to protect the rights, property, or safety of our employees, clients, or the public.

5. Retention of Personal Information

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once your personal data is no longer necessary for those purposes, we will securely delete or anonymize the information.

6. Your Rights and Choices

You have certain rights regarding your personal information, including:

  • Access: You may request access to the personal data we hold about you.

  • Correction: You may request corrections to any inaccurate or incomplete personal data.

  • Deletion: You may request the deletion of your personal data, subject to certain limitations (e.g., compliance with legal requirements).

  • Data Portability: In certain cases, you may request to receive your personal data in a structured, commonly used format for transmission to another organization.

  • Objection to Processing: You may object to certain uses of your personal data, such as marketing or profiling, where applicable.

If you would like to exercise any of these rights or have concerns about the processing of your personal data, please contact us at [Contact Information].

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be communicated to you, and the revised policy will be effective as of the date posted. We encourage you to review this policy periodically to stay informed about how we protect your personal data.

8. Contact Information

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise any of your rights under this policy, please contact us at:

Ryan Wynn Trucking LLC
Ryan Wynn
419-564-8572
ryanwynntrucking@gmail.com

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